Overseas Moving Inventory Guide

Overseas Moving Inventory Guide


Moving overseas is an exciting adventure, but the key to a smooth relocation is meticulous planning. One essential step in this process is creating a numbered inventory for your personal effects. This guide will take you through the steps of self-packing for an overseas move and help you stay organized throughout the journey.

Why Create a Numbered Inventory?

A numbered inventory is your ticket to an organized and stress-free move. It aids in tracking, expedites the unpacking process, and is crucial for insurance claims in case of unforeseen events. Let's dive into the step-by-step process to ensure you pack and move with confidence.

Step-by-Step Guide

a. Gather Packing Supplies

Before you begin, make sure you have all the necessary packing supplies. This includes sturdy boxes, bubble wrap, packing tape, markers, and labels.

b. Room-by-Room Sorting

Start by sorting your items room by room. This helps maintain organization and makes it easier to unpack in your new home.

c. Create a Numbering System

Establish a numbering system for your boxes. Consider using a spreadsheet to keep a detailed record of each item and its corresponding box number. We also provide one for use upon booking.

d. Detailed Item List

Create a comprehensive list for each box. Include item descriptions, quantities, and values. This will be invaluable for both tracking and insurance purposes. All goods must have a general discription and nothing can be marked miscellaneous

e. Photographic Documentation

Take photos of valuable items and document their condition. This serves as additional proof for insurance claims in case of damage.

f. Labeling Boxes

Label each box with its corresponding number and the room it belongs to. Use bold, clear labels for easy identification during the unpacking process.

Tips for Fragile Items

Certain items require special attention. Use extra padding and clearly mark boxes containing fragile items to ensure they receive the care they need.

Securing Important Documents

Keep important documents, such as passports, visas, and moving paperwork, separate from your packed items. Place them in a secure folder or small box for easy access.

Creating a Digital Backup

For added security, create a digital backup of your inventory. Save it in cloud storage so you can access it anytime, anywhere.

Updating the Inventory

As you progress with packing, regularly update your inventory to reflect the current status. This helps avoid discrepancies and ensures accuracy.

Final Check Before Moving

Perform a final check before moving day to confirm that all items are accounted for and properly packed. This will give you peace of mind during the entire moving process.

Important notes for Inventory for overseas moving: 

please do not use following descriptions:


PBO / Miscellaneous / Garage-/Basement items / boxes

This is usually too inexact for customs authorities!

Use a more detailed description of these items!


Medicine / Vitamins / Perfume

Could lead to problems with customs authorities

Please list as “bathroom items”



In case the shipment includes any kind of food:

You will need to provide you with a written statement, confirming that he/she is not importing and kind of animal source food but only not perishable food like durum noodles, rice, canned fruit/vegetables, salt, sugar, etc. in appropriate quantity. Also check your countries requirements as some countries do not allow.


Do not to send the following goods:

*living plants


*hunting trophies



*food of animal origin/fresh food






Overseas Moving Inventory Guide

Numbered Inventory for Self-Packing

Packing Supplies for Overseas Relocation

Room-by-Room Packing Tips

Digital Inventory for International Moves

Fragile Item Packing Guide for Moving Abroad



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